Advance Your Mission Through Grant Funding

There are multiple funder types in the grant universe: Federal, State and municipal, or privately funded grants, usually offered by corporations or foundations. Though each individual grant has its own requirements, several accepted truths exist about all grant funding. First, grant funders are more interested in paying for a specific, targeted program than operational or administrative costs. Secondly, obtaining grant funding takes time. Thirdly, grants require detailed follow up reporting and excellent financial and programmatic oversight.

How can Laurel Rock help you with your funding goals?

* Funder Research*

After learning your organization’s mission, values, current funding streams, additional capital needs, and program goals, Laurel Rock will develop a funding strategy. The first step consists of researching funders likely to support your objectives as well as previous successful applicants for them.

 – Applications –

We will work with you on creating a win theme, setting a schedule for the application, tailoring your statement of need, collecting necessary documents and information, and submitting a rock-solid application. We have a cadre of PhDs in subjects from Education to Medicine who support our grant-writing team.

+ Post-Award Program Administration +

Once you receive the grant funding, Laurel Rock’s project management team can oversee its implementation  or provide consulting to your personnel.

< Reporting >

Grant administration requires regular financial and programmatic reporting to the funder. This can include forms specific to the funding entity, invoices and receipts, notes on program implementation, and reports on the successes or failures of the program. We can do this, too.

~ Program Evaluation ~

As the program continues, the funder will want regular progress reports. There are two different types of evaluations to consider, formative and summative. Compiling those may take away from you and your organization’s ability to perform the funded work.  Laurel Rock can step in and facilitate data collection methods, reconcile date with metrics for success and failures, discuss remediation strategies as needed, and submit reports on time.

– Grant Close-Out –

Grant audits and closing procedures must be performed in a timely fashion, often within 90 days of the program’s end. In case you were wondering.. yes, we can do this too!

~ A Deeper Dive Into Some Federal Grant Details ~

Post-Award Reporting

Types of Oversight

What kinds of data are federal award recipients expected to include in their reporting?
The information falls into one of three categories: financial data, such as expenses paid for with federal funds; compliance information to ensure the recipient is following federal regulations; and project data highlighting progress and/or community impact. Grant-making agencies use this information, in part, to gauge the success of their own programs and initiatives.

The required information may be collected through several different channels, including regular progress reports, site visits, and audits (see table below).

Progress Reports Site Visits & Technical Assistance Audits
Grant recipients submit regular reports (called “Performance Progress Reports” or “Research Performance Progress Reports”) documenting a project throughout its lifespan.

These reports may include both expense-related data and quantitative information about the project’s impact.

Grant recipients may receive site visits from the federal grantor agency. Such visits provide an opportunity for two-way communication between the grantor and the award recipient.

Technical assistance provided by the grantor is also a means for ensuring that the grant recipient is complying with the award agreement.

The Single Audit Act (amended in 1996) states that grant recipients may be subject to an audit once a year.

The audit aims to ensure compliance with government regulations and evaluate financial information, including expenses paid for with federal award funds.

Standard Grants Reporting Forms

    • SF-270, Request for Advance or Reimbursement
    • SF-271, Outlay Report and Request for Reimbursement for Construction Programs
    • SF-425, Federal Financial Report
    • SF-425A, Federal Financial Report Attachment
    • SF-428, Tangible Personal Property
    • SF-429, Real Property Status Report
    • Research Performance Progress Report (RPPR)
    • SF-LLL, Disclosure of Lobbying Activities — as revised in 1996
    • SF-SAC, Data Collection Form for Single Audits

Grant/Program Administration

Full Award Lifecycle Tasks

  • Awarding and administering grants, cooperative agreements, or other related instruments
  • Designing, developing, implementing, and interpreting grants/assistance management policies, procedures, and practices
  • Providing training, technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, review panels, applicants, recipients, and subrecipients as needed
  • Reviewing and evaluating adequacy of grants/assistance policies and procedures
  • Serving as liaison between the U.S. Federal Government and external customers, recipients, and awardee community to clarify, interpret, and resolve issues
  • Initiating, planning, and conducting surveys and studies to recommend changes to policies, procedures, and regulations

Pre-Award Phase

  • Announcing programs and soliciting applications or proposals for funding under assistance awards
  • Overseeing, reviewing, analyzing, and evaluating grants/assistance applications, plans, and estimates
  • Determining awardee eligibility using formulas and methodology and established eligibility criteria, such as competitive rating factors
  • Conducting risk assessments and business reviews

Award Phase

  • Negotiating terms and conditions of grants/assistance awards to include costs, schedules, and oversight responsibilities

Post Award Phase

  • Preparing, processing, issuing, and tracking grants/assistance awards and compliance with reporting requirements
  • Conducting program evaluation, including monitoring and assessing awardee performance, and establishing performance measures
  • Monitoring, assessing, and ensuring awardee complies with all terms and conditions of award
  • Initiating and/or recommending that an audit be performed
  • Conducting resolution of audit findings or monitoring audit resolution in partnership with resolution officials
  • Conducting post-award reviews and analyses to identify management, financial, and administrative issues
  • Ensuring recipients of Federal funds comply with Government’s environmental and other requirements
  • Performing final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements

~ FAQ ~

Q: How do I get a grant?

The Short Answer:
  1. Research. Investigate funders who provide grants to your kind of organization, in the amount(s) you need.
  2. Verify you meet all the eligibility criteria before applying.
  3. Apply for the grant.
  4. Receive the grant!
  5. Repeat.

Q: What kinds of grants exist?

There are many types of grants, but the most common category is Program Support. Your program might research a specific medical condition, fund a weekly mobile library, offer discounted spay/neuter services to pets, etc. Most funders love to see their money make measurable impacts, not fund internal operations.

Q: What is the hardest part of securing grant funding?

Some grant writers say creating a clear, concise, compelling need statement is the most difficult portion of a grant application, others cite the high rejection rate they experience. Grant applications are time consuming both in the quantity of paperwork they require and the background research needed.