|General Service Administration
|The GSA oversees the spending of about $84 BILLION to fulfill the government’s needs for services and goods.
|Federal Acquisition Regulation
|Issued jointly by the DoD, NASA and the GSA, this is the bible of regulations for all government purchases and vendors, in gloriously excruciating detail. It’s rumored to be an excellent sleep aid for non-government contractors as well. A physical copy is the perfect height for a computer monitor riser.
|Lowest price, technically acceptable
|A method of evaluating proposals where price is one of the primary considerations.
|Multiple Award Schedule
|The GSA Multiple Award Schedule (MAS) Program is the federal government’s premier contracting program for commercial products and services. Through the MAS Program, GSA establishes long-term, governmentwide contracts with negotiated ceiling prices between vendors (contractors) and the federal government.
|System for Award Management
|The government’s online listings for all the goods and services it wants to buy, accessible through sam.gov.
|Contractor Performance and Rating System
|A standard, objective system for rating a contractor’s performance in providing goods or services. These are vital for applying for further contracts.
|North American Industrial Classification System
|Categories for classifying the goods & services the government seeks contractors to provide. Examples include our favorite, Architectural and Engineering, and Professional Services. It’s a 6-digit code
|Statement of Work
|What needs to be done to fulfill a particular government need. It’s usually one of the components of the RFP. Sometimes you can get an idea for these ahead of time by reviewing Sources Sought and RFIs which may have Preliminary or Proposed Statement of Work (PSOW), or Performance Work Statement (PWS) attached.
|Blanket Purchase Agreement
|A BPA is an agreement established by a government buyer with a contractor to fill repetitive needs for supplies or services. Think of goods such as printer paper and ink toner in this category.
|Indefinite Delivery, Indefinite Quantity
|Most often used for service contracts, or architect/engineer contracts, IDIQ contracts “provide for an indefinite quantity of services for a fixed time. They are used when GSA can’t determine, above a specified minimum, the precise quantities of supplies or services that the government will require during the contract period. IDIQs help streamline the contract process and speed service delivery.”
|Work Breakdown Structure
|You’re probably going to need a very detailed narrative or organizational chart for your response.
|KO or CO
|Individual who reviews the vendor bid/offer/proposal and selects the winner of the contract. Usually works for a specific government agency or office.
|Please don’t try to bribe the KO in charge of your RFP response. We are already doing that.
|Simplified Acquisition Threshold
|Government purchases between $25k-$250k that are exempt from many regulations due to their “small” nature. Purchasers can use the System for Award Management (SAM) to get all the vendor information and pay using a P-card (purchase credit card).
|Commercial and Government Entity Code
|This 5-digit alpha numeric code is mandatory if you want to win a GSA contract. It’s a reference for your company’s physical address for GSA mailings, payments and administrator records. It is FREE to get your CAGE code.
|RFI or Sources Sought
|Request for Information
|This is an early indicator that a solicitation is coming up. It’s NOT a proposal, bid or offer. It’s basically the government entity saying to industry “Help me, help you.” The KO needs to achieve a goal but doesn’t know what kind of services are needed to realize it, or who is out there to do the work. It’s a great opportunity to let KOs know who your company is, what you do, and ask that the upcoming project be set aside for your category of business (SB, HubZone, 8a, SWoB, etc.).